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Beyond The Surface is a Bella Vista, Arkansas–based fitness gym serving a wide range of clients—from seniors and general fitness members to personal training and performance-focused athletes. As the gym grew, managing memberships, scheduling, meal prep orders, and client progress became increasingly difficult with paper-based systems and manual processes.
They needed a modern website paired with a custom-built gym management platform to streamline daily operations, improve client experience, and give the owner full visibility into the business—all from one centralized system.
Client
Beyond The Surface
Service Provided
Website Design & Custom Software Development
YEAR
2025
A Unified Platform for Fitness, Scheduling, and Client Management
The goal was to design and develop a professional fitness website alongside a custom gym management system that could support every aspect of day-to-day operations. This included class and personal training scheduling, membership and subscription management, meal prep ordering, progress tracking, and a client rewards system—all accessible from both desktop and mobile devices. The platform needed to be simple to use, easy to maintain, and tailored specifically to how Beyond The Surface operates, eliminating unnecessary complexity while improving efficiency.
Replacing Paper-Based Systems with Scalable Technology
Before working together, Beyond The Surface relied heavily on paper records and manual scheduling. Client information, memberships, progress tracking, and meal prep details were scattered across notebooks and forms, making it difficult to stay organized and time-consuming to manage. Manual scheduling and admin work took valuable time away from training clients, while the lack of centralized data made it hard to scale operations or provide a consistent, professional client experience.
Streamlined Operations, Happier Clients, More Control
The result is a fully custom fitness website and gym management software platform that brings everything into one place. Scheduling is smoother, memberships are easier to manage, and clients can interact with the gym through a dedicated portal to book sessions, track progress, place meal prep orders, and earn rewards. With centralized data and automated workflows, Beyond The Surface now runs more efficiently, saves time on admin tasks, and delivers a more polished, professional experience for every client—whether they’re training in the gym or managing their account online.
